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Accounts Payable Specialist – 40 hrs/wk, 1st shift

PURPOSE OF THIS POSITION The purpose of this job is to assist in the day-to-day accounting functions of facility in accordance...

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Findlay, Ohio

Hancock County


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Job Description


The purpose of this job is to assist in the day-to-day accounting functions of facility in accordance with current acceptable accounting and cost reimbursement principles related to the parent organization and all subsidiaries.


Duty 1: Responsible for timely and accurate entering/uploading of invoices for all BVHS entities including matching vouchers electronically to purchase orders and receiving documentation; ensuring that the supporting documentation meets the criteria set forth in BVHS standard work processes; validating payment addresses and payment terms for accuracy.

Duty 2: Responsible for timely and accurate processing of patient refunds and non-employee reimbursements for all BVHS entities ensuring that the supporting documentation meets the criteria set forth in the BVHS standard work processes.

Duty 3: Timely review of monthly vendor statements for past due invoices and/or credits due to BVHS including communication with vendor Accounts Receivable departments to request copies of missing invoices/credits; resolution of mis-applied payments by vendors; and reviewing/reconciling any invoice/payment discrepancies.

Duty 4: Follow up with BVHS associates and/or vendors as needed to resolve issues including missing purchase order numbers required for invoice/payment processing; electronic approvals required for payment processing; and inquiries regarding payment status as requested.

Duty 5: Completion of daily audits to reconcile and verify processed vouchers ensuring accuracy in remit addresses; pay terms; accurate accounting for freight, taxes and miscellaneous charges; and accuracy in keyed invoice dates and numbers to minimize the risk of duplicate payments.

Duty 6: Assist in departmental goal of increasing participation in BVHS electronic payment options by reviewing invoices for opportunities as well as discussing with vendors.

Duty 7: Assist in other accounting duties as needed including audit requests; month-end/year-end closing processes; special projects; streamlining AP processes; or coverage in cases of vacation and/or leaves of absence.

Duty 8: Print, sort, distribute, and respond as needed to both physical and electronic departmental mail.

Duty 9: Maintain confidentiality of organizational information.

Job Requirements


* High school graduate or GED equivalent
* PC proficiency including Microsoft Office and data entry experience
* A basic knowledge of general accounting practices and office procedures
* Strong time management and organizational skills
* High degree of attention to detail
* Ability to analyze documents for accuracy and completeness along with problem solving skills to resolve issues
* Positive service-oriented interpersonal and communication skills
* Ability to work independently, prioritize, multi-task, meet deadlines, learn new skills, and follow up on pending issues.

* Accounting education/coursework preferred
* Two (2) year degree or equivalent experience preferred
* 3-5 years of Accounts Payable, Accounting or bookkeeping experience preferred

This position requires a full range of body motion with intermittent activities in walking, lifting, bending, squatting, climbing, kneeling, twisting and standing. The associate must be able to sit or six hours a day. The individual must be able to lift twenty pounds and reach work above the shoulders. This position requires finger dexterity and eye-hand coordination. The individual must have excellent verbal skills to perform daily tasks. This position requires corrected vision and hearing

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