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Job Title in Current Payroll Ordinance:   Auditor Staff Accountant (range is $21.63 to $39.58 per hour, depending upon qualifications and experience)   Reports To:  City Auditor or Deputy City Auditor   Purpose for...

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Findlay, Ohio

Hancock County


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Job Description

Job Title in Current Payroll Ordinance: 

 Auditor Staff Accountant (range is $21.63 to $39.58 per hour, depending upon qualifications and experience)


Reports To:  City Auditor or Deputy City Auditor


Purpose for the Position: To perform the following calculating, posting, and verifying duties to obtain financial data for the use in maintaining accounting records. This includes compilation and sorting of documents, such as invoices, vouchers, checks, and purchase orders.


Essential Responsibilities:


Accounts Payable Functions (not necessarily all inclusive):

  • Processing accounts payable in order to correctly issue checks
    • Review vouchers prepared by clerks of various departments to ensure accuracy of vendor payments before the check is generated (i.e., verification of dollar amount, matches purchase order purpose, all documentation is included in voucher packet, etc.)
    • Maintains master of all original records of invoices paid by the City
    • Maintaining accounts payable files of vouchers/checks including canceling all bills with a stamp and filing
  • Processing of requisitions/purchase orders
    • Certify funds availability for purchase orders and verification of expense classifications used on purchase order
    • Maintains master record of purchase orders and purchase order balances
    • Final approval and printing of Purchase Orders
    • Processing amendments and cancellations
    • Processing change orders for construction contracts
    • Maintaining an accurate record of purchase orders that are open
    • Communicate with supervisors and clerks/secretaries regarding invoices, purchase orders, and department budget status
  • Vendor communications & information maintenance
    • Communicate with vendors regarding account status (i.e., past due invoices, missing statements, etc.)
    • Set up credit accounts with vendors
    • Prepare tax exemption certificates
    • Maintain accurate vendor information on the MUNIS financial system for vendor contacts & remittance addresses
    • Issuing W-9 requests that come from outside vendors (wanting the City’s 1099 status) to issue the City a payment
    • Issuing Blanket Certificates of Exemption to vendors wanting proof of tax exempt status of the City


  • State and Federal Requirements
    • File “new hire” reporting as required by the state for independent contractors
    • Make sure that there is a valid contract for those vendors classified as independent contractors
    • Monitor state bid limit purchases per vendor per year
    • Collect State required political contribution certifications from vendors
    • Create unclaimed funds reports and all documentation leading up to the reporting
    • Ensure compliance with IRS regulations where needed
    • Backup withholding on vendors if needed
  • 1099 processes
    • Maintain Form 1099 records
    • Gathering W-9 information in order to determine 1099 eligibility
    • Issuing 1099s at the year end



Miscellaneous Auditor’s Office Functions:

  • Provides information to administration regarding the current status of department budgets as it pertains to accounts payable functions
  • May serve as temporary back up to the Payroll Clerk
  • Auditor’s Office requisitions/purchase order tracking/vouchering/record keeping
  • Auditor’s Office supplies ordering
  • Auditor’s Office Records Retention
  • Makes system corrections with relation to posting errors of expenses
  • Assists in development of policies and procedures the Auditor’s Office administers
  • Assist in the administration of small, internal audits (i.e., petty cash)
  • Answer public records requests
  • Review documents for capital equipment purchases for compliance with State bid limit law
  • Any other duties as determined by Deputy City Auditor or City Auditor



Skills and Abilities Desired:

  • Compute and record numbers correctly
  • Follow written or oral instructions
  • Perform work that is routine and extremely detailed without error
  • Understand and use computers and related equipment
  • Proficient knowledge of Microsoft Excel and Microsoft Wordare required
  • Strong problem solving and analytical skills are required
  • Understanding of accounting journal entries and concepts
  • Organized, self-motivated, and ability to work independently
  • Ability to prioritize, adjust, and multi-task in a fast paced environment
  • Must have excellent time management skills
  • Be able to use math via use of fractions, percentages, ratio, and practical algebra
  • Excellent communication skills through use of proper grammar in written or oral communications
  • Must have a positive disposition and personal orientation towards positive but firm customer service and the ability to interact regularly with all vendors and City employees.
  • Ability to function well under time constraints and deadlines
  • Must be able to pass a background check and drug screening
  • Must possess a valid Ohio Driver’s License

Other Pertinent Information:

 This position is a full-time, politically appointed position that serves at the discretion of the City Auditor.  It is not a civil service tested position, nor do civil service rules apply to this position. 

Normal office hours are Monday through Friday from 8 a.m. to 5 p.m. 

Benefits include: medical insurance, dental insurance, vision insurance, life insurance, Ohio Public Employees Retirement System, paid sick time, paid vacation time (after one year), and paid holidays.

Job Requirements

Education & Experience:

  • Bachelor’s degree in accounting, finance, or related field
  • 2 years or more years of experience in accounts payable or similar accounting position is preferred, but not required
  • Working knowledge of governmental fund accounting is a plus


Physical Demands:

Sedentary Work:  Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently:  activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, or pull, or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.


Environmental Conditions:

Inside:  Protection from weather conditions but not necessarily from temperature changes.  A job is considered “inside” if the worker spends approximately 75 percent or more of the time inside.


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