Search for Jobs Near You...

Radius:

Category:

Industries:

Date Posted:

Full Time

Part Time

Contractor

Intern

Seasonal

Temporary to Hire

Salary:

Per Hour

Per Year

Other

Administrative Assistant

Position Summary Provides high level administrative support to the Chair of the Department of Management, department faculty, and the Supply...

Job Views ( 14 )

Bowling Green, Ohio

Wood County

4/27/2022

Apply Now

Job Description

Position Summary
Provides high level administrative support to the Chair of the Department of Management, department faculty, and the Supply Chain Management Institute. Responsible for the day-to-day operations of the Department of Management.  Assists with activities such as scheduling, responding to inquiries and providing information to students, managing budgets, faculty searches, scholarships, external communication, and other administrative activities as needed.  Serves as the liaison between the department and other units on campus, companies, and alumni.

Essential Duties, Tasks and Responsibilities

  • Responsible for the day-to-day operations of the Department of Management.  Develops and implements policies and procedures related to the department’s administrative operations.
  • Assists the Chair in administrative duties.
  • Assists the Chair in developing course schedules and enters schedules into the CSS systems.  Reviews assigned classrooms and resolves conflicts.  Monitors wait lists, adds students to classes according to academic need and timing.  Monitors student prerequisites and removes students from courses if necessary.
  • Responds to inquiries and provides general information to Department of Management students regarding specializations, course prerequisites, course sequencing, class selection availability, and student organizations.
  • Assists Chair and Director of Supply Chain Management Institute with budget development, monitors operating and foundation budgets and does. Monthly department budget reconciliation.  Uses spreadsheets to develop graphs and charts.
  • Pays bills, uses FalconPurch for ordering supplies, assists faculty with expense reports
  • Plans and implements two Supply Chain Networking Dinners per year.  Sends invoices, tracks donations, maintains SCMI membership list, and communicates with members.  Assists in recruiting new members.
  • Responsible for administration of department scholarship program and serves on the scholarship committee. Tracks donations, promotes to students, sends notification letters to students, coordinates with College Scholarship process, and makes disbursements.
  • Assists with faculty search committees. Completes required forms and follows university processes, places ads, arranges lodging, transportation, interviews and presentations for prospective faculty members. Ensures compliance with university hiring and affirmative action policies. Tracks and forwards for reimbursement costs associated with searches.
  • Supervises student employees and graduate assistants.
  • Management offices for graduate assistants assigned to the department.
  • Handles questions and complaints from students, parents and other campus offices, corporations, organizations and the general public.
  • Responsible for the updating and maintenance of department web page.
  • Schedules meetings, appointments and records minutes of meetings.
  • Greets visitors, answers telephones, and provides general information. Receives and routes mail.
  • Manages the course evaluation process for department courses.  Enters information into a spreadsheet.
  • Maintains information concerning graduating student placement.
  • Plans and organizes department events, conferences and gatherings as needed.
  • Arranges for purchase, repair and maintenance of office equipment.
  • Does training and stays current on all university information systems that are required for us in the positon.

The above statements are not intended to include all responsibilities, duties and skills, but rather to describe the general nature and level of work.

Essential Competencies

  • Knowledge of basic mathematical skills
  • Knowledge of basic reading skills
  • Ability to carry out verbal and/or written instructions
  • Ability to effectively communicate, verbally and written
  • Detailed-oriented and highly accurate
  • Ability to work in changing environment
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
  • Ability to coordinate or lead others in accomplishing work activities
  • Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
  • Ability to query, run reports and modify data in financial systems
  • Ability to access and maintain document imaging systems, including scanning and filing documents
  • Ability to operate computers and peripheral equipment such as printers
  • Ability to draft office correspondence

Salary

Full-time, twelve-month classified staff position.  Pay grade 26/$17.19/hr.   Full benefits package available.

 

Benefits

Bowling Green State University provides a comprehensive benefit program as part of a total compensation package.  This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave.  For more information please visit Benefits-at-a-Glance.pdf (bgsu.edu)

 

To Apply

For a complete job description & to apply for this position visit https://bgsu.hiretouch.com/ or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.

Job Requirements

Minimum Qualifications


Required Experience

  •  One-year related experience required


Required Education

  • High school diploma or GED required

View Job at OMJ

14 total views

We are proud to offer priority of services to U.S. Military Veterans and eligible spouses.

Upcoming Events

View All News

Latest News

OhioMeansJobs Hancock is partnering with Findlay-Hancock County Economic Development to help employers find skilled workers for their job openings.

OhioMeansJobs- Hancock offers several free business development resources designed to help

Read More