Job Description

The Administrative Assistant reports directly to the Executive Director of Tiffin-Seneca United Way. 

The responsibilities of the Administrative Assistant are to organize, maintain and implement the overall office functions as a support staff to the Executive Director, First Call for Help Program Coordinator and Campaign Manager.

The Administrative Assistant must have a good working knowledge of computers, software programs, be detail oriented and a conscientious worker.

Essential Functions:

• Responsible for running office calendar including schedule for executive director, program coordinator, volunteers and interns, and conference room.
• Plan, organize and control all activities of the office maintenance.  
• Perform documentation, correspondence and communication efficiently.
• Works well with the public and co-workers. Greets visitors at the door, able to follow directions, maintain a pleasant attitude and proper office and telephone etiquette. Confidentiality is a MUST.
• Maintains records for various functions (Agencies, Board, and Special Events), as assigned by the Executive Director.
• Responsible for following all financial processes accurately (i.e., spreadsheets, recording and handling checks and deposits.)
• Participates in Administrative staff meetings, Board meetings, and other meetings as directed by the Executive Director.
• Implements updates for all office equipment.
• Offer information and referral to assist clients when the First Call for Help Program Coordinator is busy, or not available.
• Maintains cleanliness and orderliness of office and supplies, delegates to volunteers as needed.            
• Distributes Mail, assists campaign manager with deposit and assists with end of the month reporting
• Track volunteer hours and contact information for programs and events including but not limited to: Financial Peace University, Day of Caring, Board Members, Golf Outing.
• Event Planning – Assist in planning all annual events.
• Social Media, Radio, Flyers and other Marketing – Assist Executive Director & FCFH Program Coordinator with marketing relating to United Way or FCFH events.
• Website – Make necessary ongoing updates to the United Way website.

Job Requirements

Education: Must have a degree in business, marketing or office administration or related field. Must be willing to work an occasional weekend and after-hours events. Must have a valid driver license and reliable transportation.

Experience: Minimum of two years office experience, non-profit experience a plus.

Resume & Cover Letters Due by November Friday, November 6, 2020.

Send cover letter to PO Box 360 Tiffin, OH 44883 or [email protected]