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Administrative Assistant

Administrative Assistant GENERAL PURPOSE:  This position works with the Office of Admission to provide services to the Admission team.   SUPERVISION RECEIVED:...

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Tiffin, Ohio

Other County

1/11/2023

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Job Description

Administrative Assistant

GENERAL PURPOSE:  This position works with the Office of Admission to provide services to the Admission team.  

SUPERVISION RECEIVED:  Reports directly to the Director of Student Service Operations.  

SUPERVISION EXERCISED: The Admission Office Assistant may occasionally supervise student employees.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Responsible for daily incoming and outgoing mail processing. Receives, distributes, and acts on incoming email  to the Office of Admission.  

Assist with the processing of International and Non-Traditional students  

Performs data entry and information management of prospective students; maintains and organizes electronic  files. Performs regular filing duties.  

Monitors office supply inventory and prepares supply orders as needed.  

Processes applications including but not limited to: uploading/entering received applications, essays,  recommendation letter(s), and other application materials. Posts decisions, deposits, and withdrawals.  

Generates and processes communications, including letters and emails, as necessary to ensure timely  communications with prospective students, families, and appropriate office personnel.  

Other duties as necessary or required in support of the Office of Admission.  

Assist with the processing of purchase orders and invoices 

CORE VALUES AND PERSONAL ATTRIBUTES:  

• Core values – models leadership values of integrity, honesty, humility, transparency, respectfulness,  diversity, caring, loyalty and accountability in all work.  

• Intellectual dynamism – demonstrates mental sharpness, capability and agility.  • Self-knowledge – gains insight from successes and mistakes.  

• Personal learning – seeks feedback and counsel to improve managerial behavior.  • Peer relationships – encourages collaboration and cooperation across the organization.  • Teamwork – performs most effectively as a hard-working member of a team.  

• Constituency focus – completes work to meet constituencies’ expectations and requirements. 

• Community focus – brings a spirit of enthusiasm and energy to the campus and town.  

TOOLS AND EQUIPMENT USED: Knowledge of operation and use of various office equipment including, but not  limited to: personal computer, including spreadsheet and word processing software, integrated database  software, fax machine, copier, telephone, scanner, and printers.  

 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by  an employee to successfully perform the essential functions of this position.  

While performing the duties of this job, the employee is frequently required to use arms, hands and fingers to  operate and manipulate equipment generally found in an office setting. The employee may be frequently  required to be mobile, communicate, and hear. The employee may occasionally be subject to a variety of  outdoor environmental conditions including heat, cold, and precipitation.  

The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move more  than fifty (50) pounds. Specific vision abilities required by this job include close vision, distance vision, color  vision, peripheral vision, depth perception, and the ability to adjust focus. Mental demands include varied  degrees of occasional stress while performing job duties.  

 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an  employee encounters while performing the essential functions of this job.  

While performing the duties of this job, the employee frequently works in an office setting, and educational  facilities including sports and entertainment venues, all of which may be indoor or outdoor. The noise level in  the work environment will range from moderately quiet to occasionally loud.  

 

SELECTION GUIDELINES: The Admissions Office Assistant will be selected after a formal application procedure,  education and experience rating, oral interview, and reference check. Job related tests may be required. All  offers of employment are contingent upon a satisfactory criminal background screen, motor vehicle record  search, drug and alcohol screen, physical and / or psychological examination at the University’s discretion.  

 

APPROVAL and EMPLOYEE ACKNOWLEDGEMENT: The duties listed above are intended only as an illustration  of the various types of work that may be performed. The omission of specific statement of duties does not  exclude them from the position if the work is similar, related, or a logical assignment to the position. 

Job Requirements

Requirements

 

DESIRED ATTRIBUTES AND QUALIFICATIONS:  

Preferred Education and Professional Experience:  

(A) One (1) to two (2) years successful administrative support experience; or, (B)  

An equivalent combination of education and experience.  

Necessary Knowledge, Skills, and Abilities:  

• Outstanding oral and written communication skills.  

• Highly skilled in Microsoft Office and data entry.  

• Detail oriented and highly organized  

• Exceptional motivation and creativity.  

• Customer service focused with ability to work with a diverse group of students and staff.  • Ability to multi-task and pay attention to detail.  

 

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