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Executive Assistant

At Concordance Healthcare Solutions, we believe that each team member makes a difference in driving our purpose of positively impacting lives...

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Tiffin, Ohio

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Job Description

At Concordance Healthcare Solutions, we believe that each team member makes a difference in driving our purpose of positively impacting lives forward.  Concordance is committed to our guiding principles of financial stewardship, accountability, forward thinking, aligned relationships and an inclusive culture. This is done through maintaining an unwavering amount of respect and commitment with our employees and customers, being authentic to who we are and operating with the highest levels of integrity. Through our dedicated staff of over 1,200 employees, working in strategically-located distribution centers across the country, we offer dynamic supply chain solutions to the entire healthcare continuum.
We have a new and exciting opportunity for an Executive Assistant for our Supplier Relations department in our Tiffin, Ohio facility. The Executive Assistant will be responsible for providing administrative support and coordination to Supplier Relations in a way that results in the effective management of daily tasks as well as project support. The individual will have a proven ability to take direction, as well as independently manage multiple tasks and responsibilities with competing priorities and deadlines; utilize business judgement to screen and prioritize communications and opportunities from external and internal sources; and organize and maintain Supplier Relations processes.
Essential Functions:
  • Responsibilities include providing administrative support through high levels of communication and effective prioritization.
  • Works collaboratively with other internal departments to set joint meetings and provide support for joint projects, provide updates to the organization, functional department and streamline communication.
  • Utilizes business software applications (word processing, presentation, and spreadsheet) and technology skills to prepare/generate reports, correspondences, presentations, and meeting minutes. Uses exceptionally strong writing skills and grammar to draft) and proofread/edit corporate communications/updates.
  • Meeting planning and coordination, as needed. Responsible for creating agendas and taking minutes during meetings, as required.
  • Employs problem solving skills for resolving routine problems as they arise or by recommending how problems can be resolved. Must also utilize strong organizational skills in order to prioritize daily work and will coordinate all activities in order to meet deadlines. Exhibits a positive attitude while navigating through situations that arise.
  • Responsible for on onboarding Suppliers, creating Sales Tracing Reports, and coordination of manual incentive paths.  Ensures data integrity, accuracy and ongoing maintenance of supplier information in system, including set-up of new suppliers, contact information change, freight additions/changes, etc. 
  • Manages and communicates to other functional area on price changes, backorders, discontinuations, supply challenges, recalls, new product announcements, vendor slides and promotions/spiffs.  Responds to and troubleshoots inquiries from internal departments and follows through to ensure resolutions.
  • Responsible for running queries within system and distributing reports for historical backorders and discontinued items.
  • Maintain supplier contract database; track and report contract expiration dates; maintain “potential” supplier database.
  • Responsible for coordinating in-service trainings, internal communication to all departments on terms and conditions, updates on new and existing suppliers, acts as communication conduit for suppliers and attend supplier business reviews, as needed.
  • Facilitate training programs when applicable, including initial training of new account managers.
  • Travel required, up to 10%.
  • Other duties as assigned.
Work Location:
  • Tiffin, Ohio. This role has the potential to work remotely.
We offer great benefits and competitive pay!  
 Health, Life, Dental, Vision Insurance
 Paid Vacation and Personal time, Paid Holiday
 401K Retirement Plan – Company match
 Company paid Short Term & Long Term Disability
 Profit Sharing Program
Concordance Healthcare Solutions is proud to provide Equal Employment Opportunities to all individuals for employment and prohibits any kind of discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Consistent with the Americans with Disabilities Act, our organization is committed to providing reasonable accommodation to qualified applicants and employees as requested. If reasonable accommodation is necessary for the interview process, please contact [email protected]
Position will remain open until filled.  Interested applicants should apply on-line at

Job Requirements

What You will Need to be Successful: 
  • Bachelor’s degree is preferred; or equivalent combination of education and experience.
  • Minimum 2 years’ experience in administratively supporting leadership and/or department
  • Strongly proficient in Microsoft Office Suite – especially in Excel, Word, PowerPoint, Teams.
  • Exhibits professional behavior, functioning with tact and diplomacy, confidentiality and presenting an overall positive attitude.
  • Excellent interpersonal skills. Ability to work with people of varying levels throughout the organization and externally.
  • Previous experience with managing multiple projects and tasks to successful completion
  • Must enjoy challenges, “putting out fires,” and bringing order to chaos 
  • Ability to prioritize work and handle multiple challenges and deadlines at once
  • Ideal candidate will have demonstrated decision making and problem solving skills
  • Planning, scheduling, and researching must be strengths
  • Pro-active and intuitive by anticipating what needs done
  • Ability to maintain calm in a fast paced environment
  • Must be able to successfully pass a pre-employment drug screening and background check.

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