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Human Resources Payroll Supervisor

At Concordance Healthcare Solutions, we believe that each team member makes a difference in driving our purpose of positively impacting lives...

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Tiffin, Ohio

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Job Description

At Concordance Healthcare Solutions, we believe that each team member makes a difference in driving our purpose of positively impacting lives forward. Concordance is committed to our guiding principles of financial stewardship, accountability, forward thinking, aligned relationships and an inclusive culture. This is done through maintaining an unwavering amount of respect and commitment with our employees and customers, being authentic to who we are and operating with the highest levels of integrity. Through our dedicated staff of over 1,200 employees, working in strategically-located distribution centers across the country, we offer dynamic supply chain solutions to the entire healthcare continuum.
We have a job opening and exciting opportunity for a full-time Human Resources Payroll Supervisor in our Tiffin, OH location. The primary role of a Human Resources Payroll Supervisor will be to provide leadership and oversee in the day-to-day operational management of company timekeeping and payroll processes. This role supervises payroll cycles, processing multi state hourly, non-exempt and salaried employees, while ensuring compliance with all Federal, State and local regulations. The Payroll Supervisor, will also be an information resource to managerial and employee inquiries related to payroll policies and procedures, and administers the payroll system, ensuring data integrity.
Essential Functions:
The Payroll Supervisor is actively engaged in the payroll preparation process ensuring the timely and accurate processing of bi-weekly payroll and other off cycle payments.  Responsibilities include: maintain payroll records, ensuring accuracy of wage and overtime payment computations, payroll deductions calculations, record-keeping, and off-cycle payment processing. Further, the supervisor ensures compliance with and stays abreast of company policies and federal, state and local regulations and laws. Additionally, this position will partner with the HR Manager and team to analyze work process design and flow, improve processes, and leverage the return on technological capabilities with the HCM system.  While fostering good communication with all internal departments to ensure alignment of all goals / objectives.
  • Supervise day to day payroll operations.
  • Manages workflow to ensure all payroll transactions are processed accurately and timely.
  • Ensures and reviews all pay data transactions related to payroll, including but not limited to, new hires, terminations, pay changes, garnishments, deductions, adjustments, timekeeping, etc.
  • Process bi-weekly and off cycle payrolls as needed. As well as processing year end requirements such as W-2 compliance.
  • Conduct payroll reviews to identify any potential compliance or procedure issues.
  • Knowledge of and ability to understand, interpret, and apply Federal, State, and Local laws/regulations regarding taxation, wage and hour, and Department of Labor. Responsible for staying current on everchanging federal, state and local legislation and regulations.
  • Assist with the administration of company profit sharing plan.
  • Collaborate with Finance on financial aspects of payroll, Insurance, ESOP, Audits, and 401k programs.
  • Create, produce, and analyze customized reports (headcount, OT, Wage, ad-hoc) for various key stakeholders such as management/executive leadership. Dissect data and create meaningful and actionable insights from data.
  • Provides payroll support by researching and answering employee and managerial questions and resolving issues that arise.
  • Files, maintains, and distributes payroll documents, records, and reports while maintaining confidentiality of employee and company data.
  • Partners and supports management in understanding payroll related issues, ensuring compliance with payroll policies & procedures.
  • Suggest new procedures and policies to continually improve efficiency of the HR department and organization, and to improve employee experience.
  • Collaborates and communicates at all levels of the organization to meet corporate goals. 
  • Provides leadership to the HR payroll team, while fostering a culture of accountability, professional development, high-performance, and ethical behavior.  
  • Keeps the Executive Leadership Team and HR Director informed of significant problems that jeopardize the achievement of organizational goals, compliance issues, and those that are not being addressed adequately at the line management level.
  • Updates and enhances own knowledge by involvement in continuing education for professional growth.
  • Complete other HR related functions as requested or needed.
  • Other duties as assigned.
Work Location:
  • This role is located in Tiffin, OH.
We offer great benefits and competitive pay!  
 Health, Life, Dental, Vision Insurance
 Paid Vacation and Personal time, Paid Holiday
 401K Retirement Plan – Company match
 Company paid Short Term & Long Term Disability
 Profit Sharing Program
Concordance Healthcare Solutions is proud to provide Equal Employment Opportunities to all individuals for employment and prohibits any kind of discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Consistent with the Americans with Disabilities Act, our organization is committed to providing reasonable accommodation to qualified applicants and employees as requested. If reasonable accommodation is necessary for the interview process, please contact [email protected]
Position will remain open until filled.  Interested applicants should apply on-line at

Job Requirements

What You will Need to be Successful: 
  • Bachelor’s degree in Business Administration, Human Resources or related field.
  • Minimum of 3 years’ experience in Human Resources and Payroll processing. Preferably with multi-state payroll processing.
  • Previous experience with running reports and analyzing data sets.
  • Previous supervisory experience.
  • Strong understanding of HCM databases and design. Ability to learn new systems quickly and thoroughly. 
  • Strong expertise in HR policies, procedures and best practices.
  • Strong work ethic and team player.
  • High integrity with the ability to handle sensitive/confidential information appropriately.
  • High level proficiency with Microsoft applications such as Outlook, Excel, and Word.
  • Knowledge of payroll laws and procedures. Multi-state knowledge and experience preferred.
  • Excellent analytical skills and ability to dissect data and create meaningful and actionable insights from data.
  • Drive for continuous improvement and enhancement of skill set that will further value-added contributions to the company.
  • Exhibits strong interpersonal, negotiation and customer service skills.
  • Excellent verbal and written communication skills, with the ability to develop and present complex topics in a simplified manner.
  • Detailed oriented with good time management skills.
  • Able to work as part of a team and collaborate with various HR members and other departments within Concordance, which includes sharing expertise with fellow co-workers.
  • Sound judgment and high level of professionalism.
  • Ability to multi-task and meet deadlines.
  • Ability to function well in a high-paced, competitive and at times stressful environment. 
  • Adaptability and strong attention to detail.
  • Successfully pass a pre-employment (post offer) background check and drug screening.

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