Job Description

The Northwest Regional Library System (NORWELD) is seeking a motivated individual who will assume the role of Office Manager.

Position(s):   

Office Manager

Status:   

24 hours per week   

Salary:   

$12-$14/hour plus benefits including pro-rated vacation, holiday, and sick leave; OPERS retirement; and life insurance.

Job Responsibilities:   

The incumbent is responsible for the duties listed below and works with the Executive Director to ensure the smooth operation of the NORWELD Office:

• Supports the achievement of goals and objectives related to communications (internal and external) in the NORWELD strategic plan and mission
• Assists the Fiscal Officer as needed
• Verifies bills and prepares purchase orders and checks
• Prepares and sends out invoices
• Records membership payments and fees
• Tracks and maintains records of employee leave balances
• Maintains calendars and schedules for staff, events, kits lending, and others as needed
• Schedules, coordinates, and maintains circuits of library materials to members
• Prepares materials for circulation and mends as needed
• Schedules, coordinates, tracks statistics, and maintains kits loaned to member libraries
• Assists in the development and maintenance of kits including resource materials, processing, and efficient storage
• Performs regular software updates to lab computers, STEM equipment, and ensures items remain appropriately charged and prepared for use
• Maintains most equipment as needed such as the Cricut, Bi-Folkal, and Senior Memory kits with regular cleaning and updated resources and materials
• Provides administrative support to the Board as needed
• Maintains records within the office
• Provides clerical support to the Executive Director
• Assists with NORWELD special events including but not limited to: Membership meetings, Summer Reading Program functions, Continuing Education opportunities, and Board meetings
• Coordinates the Book Discussion Program schedule and annotated book lists (print and online). Oversees the processing of book discussion books
• Manages the rotation of professional journals to member libraries
• Handles member inquiries and requests by phone, mail, e-mail, fax, and in person
• Manages inventory of NORWELD owned equipment and orders office and printing supplies and postage
• Maintains vendor information and contacts
• Creates and maintains accurate records for Grant acquisitions such as purchases, order tracking, tax exemption verification, items received in working condition verification, shipping schedules, and delivery coordination and confirmation
• Maintains contact with landlord and facilitates needed repairs and maintenance of the office facility under the direction of the Executive Director
• Performs other related duties as deemed necessary by the Executive Director

Application: Interested parties should send a cover letter, detailed resume, and three job-related references by email to [email protected] using the Subject “Office Manager Application”; or by mail to: Janelle Thomas, Executive Director, NORWELD, 181 ½ South Main St., Bowling Green, OH 43402.

This position will remain open until filled. NORWELD is an Equal Opportunity Employer.

Job Requirements

Qualifications: 

Associates Degree or comparable experience preferred. High School diploma or its equivalent required. Clerical and/or office experience preferred; ability to load, unload, lift, shelve, transfer and/or transport materials up to 50 lbs. including cargo and occasional work with materials weighing more than 50 lbs.; excellent organizational, time management, and customer service skills fundamental; familiarity and comfortability with technology essential.