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Office Manager

Job Description The Northwest Regional Library System (NORWELD) is seeking a motivated individual who will assume the...

Job Views ( 19 )

Bowling Green, Ohio

Wood County

12/11/2020

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Job Description

Job Description

The Northwest Regional Library System (NORWELD) is seeking a motivated individual who will assume the role of Office Manager.

 

Position(s):   

Office Manager

 

Status:   

24 hours per week   

 

Salary:   

$12-$14/hour plus benefits including pro-rated vacation, holiday, and sick leave; OPERS retirement; and life insurance.

Job Responsibilities:   

The incumbent is responsible for the duties listed below and works with the Executive Director to ensure the smooth operation of the NORWELD Office:

  • Supports the achievement of goals and objectives related to communications (internal and external) in the NORWELD strategic plan and mission
  • Assists the Fiscal Officer as needed
  • Verifies bills and prepares purchase orders and checks
  • Prepares and sends out invoices
  • Records membership payments and fees
  • Tracks and maintains records of employee leave balances
  • Maintains calendars and schedules for staff, events, kits lending, and others as needed
  • Schedules, coordinates, and maintains circuits of library materials to members
  • Prepares materials for circulation and mends as needed
  • Schedules, coordinates, tracks statistics, and maintains kits loaned to member libraries
  • Assists in the development and maintenance of kits including resource materials, processing, and efficient storage
  • Performs regular software updates to lab computers, STEM equipment, and ensures items remain appropriately charged and prepared for use
  • Maintains most equipment as needed such as the Cricut, Bi-Folkal, and Senior Memory kits with regular cleaning and updated resources and materials
  • Provides administrative support to the Board as needed
  • Maintains records within the office
  • Provides clerical support to the Executive Director
  • Assists with NORWELD special events including but not limited to: Membership meetings, Summer Reading Program functions, Continuing Education opportunities, and Board meetings
  • Coordinates the Book Discussion Program schedule and annotated book lists (print and online). Oversees the processing of book discussion books
  • Manages the rotation of professional journals to member libraries
  • Handles member inquiries and requests by phone, mail, e-mail, fax, and in person
  • Manages inventory of NORWELD owned equipment and orders office and printing supplies and postage
  • Maintains vendor information and contacts
  • Creates and maintains accurate records for Grant acquisitions such as purchases, order tracking, tax exemption verification, items received in working condition verification, shipping schedules, and delivery coordination and confirmation
  • Maintains contact with landlord and facilitates needed repairs and maintenance of the office facility under the direction of the Executive Director
  • Performs other related duties as deemed necessary by the Executive Director

 

Application: Interested parties should send a cover letter, detailed resume, and three job-related references by email to [email protected] using the Subject “Office Manager Application”; or by mail to: Janelle Thomas, Executive Director, NORWELD, 181 ½ South Main St., Bowling Green, OH 43402.

 

This position will remain open until filled. NORWELD is an Equal Opportunity Employer.

Job Requirements

Qualifications: 

Associates Degree or comparable experience preferred. High School diploma or its equivalent required. Clerical and/or office experience preferred; ability to load, unload, lift, shelve, transfer and/or transport materials up to 50 lbs. including cargo and occasional work with materials weighing more than 50 lbs.; excellent organizational, time management, and customer service skills fundamental; familiarity and comfortability with technology essential.

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