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Payroll Specialist

Position Summary Processes biweekly and monthly payrolls including all employee classes (Admin, Classified, Faculty, Student, etc.) using an ERP platform and...

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Bowling Green, Ohio

Wood County


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Job Description

Position Summary

Processes biweekly and monthly payrolls including all employee classes (Admin, Classified, Faculty, Student, etc.) using an ERP platform and must be thoroughly familiar with payroll, human resources and financial accounting processes.  This position manages Time & Labor time recording systems across campus.  Knowledge of retirement systems (STRS, OPERS), federal, state, local and school district taxation, retirement regulations, and labor law is critical to success. Must frequently interact with faculty, staff, students and former employees to research payroll, tax or retirement credit issues. International students need reviewed annually to set up proper tax withholding based on their respective countries tax treaties with the US.


Essential Duties, Tasks and Responsibilities

  • Verify new employees and employment/tax/benefit change submissions to ensure accurate bi-weekly and salary payroll cycles are processed. Supervise payroll staff on data input and data import of classified and student employee’s time and leave reporting.  Confirm final payroll and audit accounting lines for budget data before interfacing to general ledger.  Extract tax and benefit vendor invoices, generate multiple interface files between HCM and FMS, budget checks data, process current due invoices for check and ACH bank payments.
  • System and Security Administrator for Kronos time recording system, responsible for set up of dynamic groups and time administrators in Time & Labor module. Maintains and resolves system access issues for employees and supervisors.  Coordinates with ITS technical resources on system upgrades and new functionality development.
  • Research budget and payroll inquiries from Budget Managers and Grants Accounting. Research employee’s questions regarding pay, benefits, tax issues, garnishments, and retirement plans.  Review, process, and set up court ordered garnishments on employees for payroll deduction.  Process employment verification requests.
  • Reconciles and files monthly OPERS report through their web site for staff, law enforcement, and Alternative Retirement Plan employees.  Process new hire, retirement, refund, and prior service request paperwork for the OPERS, STRS, and ARP retirement systems.  Research inquiries from the retirement systems.
  • Must know international tax treaties, tax software and the impact on international employees and students receiving benefits. Certain scholarships are taxable and need 1042-S forms generated. Can negatively impact students if overlooked or over withheld. 

Full-time, Administrative staff position available. Administrative Grade Level 354. Salary is commensurate with education and experience. Full benefit package available.



Bowling Green State University provides a comprehensive benefit program as part of a total compensation package.  This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave.  For more information please visit Benefits-at-a-Glance.pdf (


Deadline to apply:  The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by May 20, 2022.


To Apply

For a complete job description & to apply for this position visit or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.

Job Requirements

Knowledge, Skills or Abilities

  • Computer skills including spreadsheet, word processing and database experience
  • Strong oral and written communication skills for developing training materials and leading training sessions for campus constituents
  • Knowledge of IRS regulations and codes, FLSA, and tax withholding requirements by federal, state, and local agencies
  • Strong organizational, problem-solving, and time management skills 
  • Knowledge of state retirement systems OPERS, STRS, ARP  
  • Knowledge of PeopleSoft Human Capital Management system highly preferred  
  • Supervision of payroll staff

Minimum Qualifications:

Bachelor’s Degree in Accounting, Finance, Business Administration, or related field.  Degree must be conferred at the time of application.    

The following experience is required:

  • 2 years in a computerized payroll system environment handling multiple budgets and types of employees with varying contract lengths
  • 2 years preparing payroll tax returns 


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